Privacy Policy

Introduction

Thank you for visiting the website of Hartford Moore (“Hartford Moore”, “HM”, “we”, “us”, “our” or “ours”.) Your privacy is important to us, and in this statement we set out the ways in which your data is used, shared and managed by us in line with the data protection act 1998 (DPA) and the General Data Protection Regulation (GDPR).

We are a legal search business based in London (Central Point 45 Beech Street, London EC2Y 8AD). We provide executive search and market intelligence services to clients looking to recruit qualified lawyers to their businesses and we provide advice to individual, and teams of, lawyers looking to make a career move.

Information Collected

We collect the information necessary to be able to advise our clients (law firms, corporate entities and individual lawyers) on suitable recruitment strategies and career opportunities. This information might include personal and contact details, employment history, education and training records, CV’s and references.

The information that we collect might come from a range of sources including:

  • Directly from you during the course of any assignment.

  • Through corporate websites and other online, publicly available, sites including media sites.

  • Through online professional networking sites (e.g. LinkedIn).

  • Through hard copy media publications.

  • Through third parties

Cookies

During your visit to this site we collect small pieces of data known as cookies to record information about your visit, including your IP address, location and a record of the pages you have visited. By using this website you consent to cookie collection. Cookies help us to improve your website experience and are never shared with third parties.

How is this information stored and how is it used?

All information is stored on the servers of our IT provider and it is only accessible by HM staff and, in exceptional circumstances, employees of our IT provider. We might, occasionally, print out details and store them temporarily in hard copy form.

The information is used in order to match employers with candidates and candidates with opportunities. No personal information is disclosed without your express consent. The information will also used in order to maintain business contact with you in order to keep you apprised of market developments and opportunities as and when they arise.

We might transfer your data outside the European Economic Area (EEA) but we will only do so if we believe that the relevant jurisdiction and the recipient provides a similar degree of protection of personal data.

How long do we retain your personal information?

We keep your information for as long as is necessary for us to use it in the conduct of our business as described above or to comply with our legal obligations.

We may retain some of your information following the conclusion of an active business relationship if, for instance, this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

What legal basis do we have for using your information?

We process your information in the legal pursuit of our business which entails matching clients with candidates and vice versa. In order to achieve this aim we might process your information on the basis of legitimate interest.

When we need to disclose information about you that is anything other than information in the public domain we will always obtain your consent and you may withdraw that consent at any time up until the information is processed.

We might process your data on the basis of legal obligation if we are legally required to hold information on you to fulfil our legal and regulatory obligations.

Your rights

  • The right to obtain access to the information we hold on you in the event that we are processing that information.

  • The right to have your information corrected, altered or amended if it is inaccurate or incomplete.

  • The right to, subject to exceptions, request the deletion or removal of your information where there’s no compelling reason for us to keep using it.

  • The right to restrict the further use of your information although we might still store such information.

  • The right to data portability which allows you to obtain and reuse your personal data for your own purposes across different services.

  • The right to object to certain types of processing.

  • The right to lodge a complaint with your national data protection regulator about our handling or processing of your personal data.

  • The right to withdraw your consent to us processing your personal data in any specific way but this withdrawal cannot be applied retrospectively and will not affect the way in which your information was processed by us before the consent was withdrawn.

Contact

If you have any queries or complaints about how we might or do process your data please contact us:

Data Controller: Hartford Moore

Address: Central Point, 45 Beech Street, London EC2Y 8AD

Telephone: 020 7070 3674

Email: info@hartfordmoore.com

Changes to this policy

This privacy notice will be updated as required and appropriate. Last updated May 2019.